Business Meeting

The monthly Business Meeting is open to all. This is where the day-to-day business of running the group is handled. Attendees wear modern attire.

The Business Meeting is held every 3rd Thursday at St. Timothy's Episcopal Church. 2601 E Thompson Rd, Indianapolis, IN 46227. Meeting time is 6:45 PM - 9:00 PM

Donations to the Food Bank are always welcome! St. Timothy's is the only Gleaners location on the south side.

Latest Business Meeting Notes

Sternfeld Business Meeting Agenda

Sternfeld Business Meeting Agenda -- December 20th, 2018

Baron & Baroness
Yule is soon. Court list is complete.

Award Updates We would like a new award. We would like to seperate Award of the Sternfeld border guards and cerate The Order of the Sternfeld Vanguard Order of Sternfeld border guards. This will allow us to recognize more people in different ways.
Section 5.11 The Award of the Sternfeld Border Guards.
1. There shall exist in the Barony an Award which the Coronet may grant to such persons as it sees fit. The Award shall be referred to as the Award of the Sternfeld Border Guards, hereafter referred to as the Award.
2. The Award shall be given to individuals who have practiced the arts of warfare or of peace under the banner of the Barony at any inter-kingdom war, battle or raid.
3. Recipients of the Award may be styled and announced in precendence as a Sternfeld Border Guard.
4. Recipients of the Award may bear the badge of the Barony, decorated with a symbol of their art, in Canton upon their Arms or upon a tabard, baldric, mantle or another token.
5. The award shall be counted in the order of the precedence as equal to the Award of the Nova.

Section 5.13 The Order of the Sternfeld Vanguard
1. There shall exist in the Barony an Award which the Coronet may grant to such persons as it sees fit. The Award shall be referred to as the Order of the Sternfeld Vanguard, hereafter referred to as the order.
2. The Order shall be given to individuals who have served as a Baronial Champion
3. Recipients of the Order may be styled and announced in precedence as a Companion of the Sternfeld Vanguard. 4. Members of the Order may bear the badge of the order once it is registered with the Laurel Sovereign of Arms. 5. Though this award conveys no precedence recipients shall be held in high regard.
This change would require a by-law change.
After discussion, The ORDER of the Sternfeld Border Guards will be closed. The two new awards above will be implemented.
By vote, the by-laws will be changed to allow for this.

The Baron and Baroness will be opening a new order, please come and see.

We are out of Golden tower awards. Mistress Astrid has stepped up to offer her services. There will be some fees associated, a one time fee of the first batch of $60 for the artwork. We have $150 in the annual budget for their excellencies. This will come out of their current budget.

Officers' Reports:
Social Media Officer - We are currently in compliance. Reporting begins at the first of the year.
MOY is open. Still not babysitting. Please volunteer

Exchequer Balance at end of November $20, 300.
Time for a new Allthing. This will be set for a weekend day. Bring snacks, it takes up to a few hours.
Property Master Archery equipment is pre-loaded. Feast gear will be loaded in March.

Armored Domesday submitted. No news of marshalls out of compliance in our group.
Rapier Fencing continues, numbers fluctuating with the holidays. Domesday in early.
Archery n/a
Youth Marshall has been unable to attend as of late.
Youth Armored Combat -
Youth Rapier is most weeks for the first hour of practice.

Herald if you are a herald at large, the report is due. If you are not on kingdom database, send to helpdesk.
Heralds are working on badges, if you want to join let us know
Signet Yule is coming, looking for scroll volunteers. You can do just illumination, or just calligraphy, or even non-traditional scrolls, let Meadhbh know.
Calontir trim order almost ready. Look for details from Signet

Minister of Arts & Sciences Position is open. Thank you Tualaith for you service!
If you are interested contact Ronan no later than Jan 31st.
Bardic Slumber Bardy - 12 people in class. 24 in for bardic circle that night. next year slumber bardy topics are performing arts, tips, hints workshops. 1st date, same as gulf wars weekend.
Cooking Beginning to begin planning on meeting again now that they have a meeting space
Costumers WIll begin monthly again with the new year. 8 months are covered with classes. January, april, july and oct, new comers, March may june sept freeform. Feb, nov dec, open for suggestions.
Dance 50 dancers, no microphone. There will be an english country ball in Late March, Out of period, but still fun. Details coming. Wednesday before Better War. February we do not have the 2nd thurs of the month
Metalworking Contact Astrid if you wish to have a shop night.

Chronicler/Webminister Reports are in.
Reminder - if you have something you want to put on the website, please contact me.
Reminder, there is a blog. If you want to put your officer report on the blog, contact me
please send calendar updates to Webminister.

Chatelaine/Castellan New totes with color coding and sorted by size and men’s/women’s garb will be available. Also, donated feast gear, and donated accessories.
However, where will this be stored?
Storage unit is inconveniently located for this endeavor.
Chatelaine asks she be involved in new comer activities.
Accessories aer limited at gold key.
suggest a wanted post on facebook and a donation event at goldkey

Rising Cetus
All Paperwork is in. They will be Shire of Cetus as their new working name.

Events and Demos:
BWTA - Updates: Moira: M HRM Edmund will be in attendance.
Better War, things are happening! We went through storage, archery inventory happened. This will be sent to Dai. THere will be some repairs happening as well.
feast menu set. We have a head server.
Tokens created, Cording will be created for easy wear.
Baronial shoot will be at 1.

Yule: Cecily
There will be many classes available. Enough there are 2 tracks available.
Site opens at noon, classes start at 1:00 PM.
Sign up for the potluch! site closes at 8 PM
Golden tower at 4, court at 5, dinner after.
Simple Day

Desire to stress the things that made you fall in love with the SCA into the event.
Trying to make it less compartmentalized. Timing and layout will be a bit different.
Set out more like a fair.
Royal presence likely.
Time for Baronial b-day bids
Choral group may be formed.

Other items
New Weekly Gathering site still needed
Washington Township park (Avon) would like to meet with us formally about programs in exchange for space.
Consider programs we can offer to the park
Strong publicity through the park.

Nov 15, 2018

Officer reports

Oct 18, 2018

Baron and Baroness - We hosted bardic, we had a lovely time. The poems will be shared at Bardic this weekend. Bardic madness is in 2 weekends

Officer reports :

Exchequer - We have money. We have finished th book check up. We have roughly 21,000 in the bank account. Signatories are Dai, Ronan, Moira, Saldis, and Eirek. Krannart is yet unpaid. It will cost $900. This needs to be paid. Pass the hat at the gym bring 40-60. SALT also donated Clown Tourney funds

Property Master - Storage needs unloaded, might be convenient to load for BWTA at this time

Martials -

Herald - Everyone should register and use their heraldry!!! Demo went well, thank you all for your help. Send feedback on Demo to Colette the Seamstress. Cecily wants voice heralds for Crown. Herald meeting at 9:45 at crown

Signet- Workday issues. They will bow to Meadhbh's will soon.

MoAS - Is looking for a replacement. Bardic went great. Cooks will resume after the new year. Also, Bycocket hat workshop after the new year. Dance happened. No report. Metalworking was attended recently

Webminister/chronicler - Updates FINALLY happened. Report was submitted.

Chatelaine - We are having new faces, which is always welcome.

Rising Cetus - no current activity

BWTA - has not needed a lot of work, but it is time to ramp up.

Yule - $500 polled for Yule - Looking for a site. 2 conf rooms available at Hendrick county fairgrounds on dec 8 of 15. 15th they could give us an extra classroom. Cecily is still looking. Dec 8 conflicts with slumber bardy. Second poll has passed.

Simple day bid - 2 options, Hendricks county fairgrounds or Marion county fairgrounds. 2000 for hendricks or 3300 for Marion county. Marion county would cost more, is rougher and would be more stripped down. We have not used Marion county fairgrounds over the last 20 years. Room decided we preferred Hendricks county. Let's go for a lot of energy on Hendricks!!! July 5-7th would be Simple Day. Polled for $3200 for july 5-7 at hendricks passed.

We still need to find a larger meeting site for our Tuesday meeting, and for an archery site. Please keep looking. Washington Township park on 36 between Danville and Avon is looking promising. However, it is outside of our baronial zip codes at the moment. Put call out on the fighter site on facebook to seek other sites.

Sept 20, 2018

Officers' Reports:

Coronet Have held two courts, having fun.
MOY is Open. (Minister of Youth) We have not had one for awhile. Please come forward if interested. It will NOT be a babysitter position. Guardian must stay with child at all times.
Clerk of the Roster is looking for deputy/eventual replacement. Need access to Word, and need access to update quarterly. No official timeline, but replacement being sought. Meadhbh expressed interest in becoming this deputy.
St. Timothy’s donation for continued use. Polled for budgeting $400 for the year ahead. Also, begin bringing donations! They have been very gracious to allow us to use this space. We want to help them.
Suggest household/hygiene items with much hype quarterly, solicit list of needs from St. Timothy’s.
Marshals (Armored, Fence, Archery, Equestrian, Youth)
  • New fighters, no injuries

  • Armored
  • No word. Looking to improve loaner gear. No Injuries
  • Rapier-
  • Rapier is still fun. Interest and intent remains good.
  • Archery
  • Beginning to hear interest on the facebook group. Public range does not need an official marshall.

  • Youth
  • Has had to cancel due to life issues recently but still exists!
  • Herald
    Property Master