Gate and unloading procedure: you may temporarily park in the lot beside the Sheep/Goat Barn, the Swine Pavilion, or the Small Animal Barn to check-in and to unload day camps. Please move vehicles as soon as possible to the parking lot across from the facilities or, if that is full, to the main and overflow parking lots south of the facilities. Please remember we are sharing the site with a rodeo and a gem/jewelry show, so drive carefully and be aware parking may fill by afternoon.
Gate Hours: 7 am (Staff/Royalty/Merchants), 8 am (Populace) – 2 pm
FACILITIES:Please also see the site map for more information. Volunteer signup permitting, we will have a Day Camp Coordinator to help direct traffic.
Tournament List: will be in the Swine Pavilion (an extremely large covered concrete space). We would like as much as possible to reserve day camp space in this pavilion for the Royal Presence, visiting Baronages, and Combatants. There may be additional space available but with the number of combatants for this tournament it is unlikely.
Populace: will be in the Sheep/Goat Barn, an enclosed space. Some chairs and tables will be set up in this space. Lawn space around the pavilions and barns is also available for populace.
Gate and Merchants: will be in the Small Animal Barn, an enclosed space.
Youth Point: will be in the NSSB Arena, an enclosed space. There are bleachers in this building that can also be used for populace as desired.
Restrooms: are located just north of the NSSB Arena. The restrooms north of the NSSB Arena have showers.
Royalty and Scribal Room: will be in the NSSB Office connected to the north side of the Arena. Entrance will be through the arena; this is where the royalty room guard will be stationed. There will be no entrance through the exterior doors.
Meeting Rooms: will be the only facilities in the Conference Center that we are allowed to use. They will be Classrooms B & C at the south end of the Center across from the South Hall. These rooms are reserved for Their Majesties’ use.
Gate Open for Staff/Merchants/Royalty
Gate open for Populace
Arms inspections; Open list for warmups
TRMs open Their Court and processional begins
Immediately after court
Marshal and combatant meeting
Half hour after court
Youth Activities Opens
The Floor Is Lava (list field)
Nearby Hotel Information:
Comfort Inn Avon-Indianapolis West : website Fairfield Inn & Suites Indianapolis Avon: website Hampton Inn & Suites Indianapolis Avon: website
Attention! A note for those who will be bringing children not their own…
There are TWO forms you will need to bring for each child. They both need to be signed by the child’s parent or legal guardian. ONE MUST BE NOTARIZED per Indiana law.
This one needs the notarization, and will be kept with the child at all times: LINK
PLEASE have both these forms filled out and signed/notarized where appropriate for each child you will be bringing that you are not the parent or legal guardian of. This requirement is out of our control and the children affected will not be able to attend if they are not completed properly before arrival. Thank you.
Lunch hours from 12pm to 2pm and will be $6 per person.
• Meat hot dogs
• Meat hamburger patties
• Veggie burgers
• Hamburger buns
• Gluten free hamburger buns
• Hot dog buns
• Diced onions
• Sliced pickles
• Cheese slices
• Bbq sauce
• Variety potato chip bags
• Baby carrots
• Celery slices
• Bottled water
Alcoholic beverages may be consumed and shared by individuals on site. Beverage containers should not be left in view unless they are period and non-obvious. Empty beverage containers should be taken with you and not disposed of in site trash receptacles. Underage drinking will not be tolerated. If you are caught drinking underage or contributing to a minor you will be evicted from the site without reimbursement. “
Merchants must preregister with the Merchant Coordinator by Monday, October 16, 2023. Each Merchant space recieves two (2) pre-reg discounts of $10 (SCA member discounted registration rate). Non-members will be charged the non-discounted balance of $5. Any outstanding balance should be paid at Gate upon check-in.
Required Prereg Infomation for every person working a Merchant Space:
• Merchant business name
• Vendor’s legal name
• Vendor’s SCA name (if applicable)
• Membership number
• Email address
• Phone number
• Minimum size of required exhibit space
There are no table fees for this event.
Location of the Merchant’s Bazaar will either be in the Small Animal Barn if the weather is foul, or adjacent to the battle field if the weather is good. That location decision will be made one week in advance of the event.
Please bring your own shelter/pop-up, tables and chairs, and come prepared in case of chilly weather.
Lady Líadan Liathán, Sternfeld
(aka Brenda Sinclair Sutton on Facebook Messenger)